Solutions
Document automation for every team that touches freight paperwork
Carriers, brokers, dispatchers, 3PLs, fleet teams and accountants all handle the same documents from different angles. Novelavia turns those documents into data each of them can trust.
Trucking companies
Asset-based carriers, from owner-operators to growing regional fleets.
The challenge
Every load starts with a rate confirmation in an inbox and ends with an invoice packet. In between, the same details are typed into the TMS, the dispatch sheet, a text to the driver and the invoice.
Key documents
- Rate Confirmation
- Bill of Lading
- Proof of Delivery
- Lumper Receipt
- Fuel Receipt
How Novelavia helps
- Extract load, stop, rate and requirement details from each rate confirmation.
- Catch unsigned confirmations, missing appointment times and rate totals that do not add up.
- Generate driver-ready instructions from the same verified data.Planned
- Assemble invoice packets with the right supporting documents.Planned
Example workflow
- 1Rate confirmation arrives
- 2Fields extracted and validated
- 3Dispatcher confirms flagged values
- 4Load ready for TMS and driver
Freight brokers
Brokerages that issue confirmations and process carrier paperwork at volume.
The challenge
Brokers send confirmations out and receive a steady stream of documents back: signed confirmations, BOLs, PODs and invoices. Matching each one to the right load and checking it against what was agreed is slow, manual work.
Key documents
- Rate Confirmation
- Carrier Agreement
- Bill of Lading
- Proof of Delivery
- Freight Invoice
How Novelavia helps
- Compare carrier invoices with the agreed rate and flag unapproved accessorials (shown with a sample in the demo).Planned
- Detect missing signatures and incomplete delivery documentation before payment.
- Classify inbound carrier documents and match them to the right load.Planned
- Send structured results to your TMS and accounting system.Planned
Example workflow
- 1Carrier invoice received
- 2Matched to the rate confirmation
- 3Differences and missing POD flagged
- 4Approved for payment
Dispatching companies
Independent dispatch services that manage loads for many carriers.
The challenge
Dispatchers juggle loads for many carriers at once, each with different brokers, document formats and requirements. Details get lost between the confirmation and the driver.
Key documents
- Rate Confirmation
- Carrier Agreement
- Bill of Lading
How Novelavia helps
- One consistent, structured view of every confirmation, whatever the broker's format.
- Special instructions, appointment windows, detention and lumper terms surfaced up front.
- Driver instruction drafts generated from the extracted data.Planned
- Clean load data exported per carrier for records and billing.
Example workflow
- 1Confirmations from many brokers
- 2Normalized into one format
- 3Requirements highlighted
- 4Driver instructions prepared
Third-party logistics (3PL)
3PL providers coordinating carriers, customers and facilities.
The challenge
3PLs coordinate many carriers and customers, with documents arriving from every direction. Keeping shipment records complete and consistent across systems takes significant administrative effort.
Key documents
- Rate Confirmation
- Bill of Lading
- Proof of Delivery
- Freight Invoice
How Novelavia helps
- Consistent structured data across customers, carriers and facilities.
- Automatic classification of mixed document batches.Planned
- Cross-checks between documents from different stages of the same shipment.Planned
- API access for internal systems and customer portals.Planned
Example workflow
- 1Documents arrive from many parties
- 2Classified and extracted
- 3Cross-checked by shipment
- 4Synced to internal systems
Fleet managers
Private fleets and fleet operations teams.
The challenge
Fleet teams handle trip paperwork, fuel receipts and lumper receipts alongside load documents. Reconciling them by hand delays reporting, reimbursements and cost visibility.
Key documents
- Fuel Receipt
- Lumper Receipt
- Bill of Lading
- Proof of Delivery
How Novelavia helps
- Flag missing or illegible receipts and trip documents early.
- Capture fuel and lumper receipts as structured records.Planned
- Keep trip documents organized by load, truck and driver.Planned
- Operational analytics built on document data.Planned
Example workflow
- 1Driver submits receipts
- 2Receipts read and categorized
- 3Exceptions flagged
- 4Data ready for reporting
Freight accounting teams
Billing, accounts payable and accounts receivable teams in freight.
The challenge
Billing depends on complete paperwork. A missing POD, an unapproved detention charge or an invoice that does not match the confirmation means delayed payments and more follow-up.
Key documents
- Freight Invoice
- Rate Confirmation
- Proof of Delivery
- Lumper Receipt
How Novelavia helps
- Compare invoices with rate confirmations line by line (shown with a sample in the demo).Planned
- Flag missing PODs and supporting documents before an invoice is sent or paid.
- Keep payment terms such as Net 30 and quick pay options visible on every load.
- Export reviewed data as JSON or CSV today; accounting integrations are planned.
Example workflow
- 1Invoice packet assembled
- 2Totals checked against the agreed rate
- 3Missing documents flagged
- 4Ready for billing or payment
Not sure where you fit? Tell us how your team handles documents today.
Talk to usHelp shape Novelavia from day one.
We are looking for U.S. carriers, brokers, dispatch services and freight accounting teams to pilot the MVP. Early access members try new capabilities first and directly influence the roadmap.